What personal data are we collecting?
We only collect personal data when you provide it to us with your consent, or where it is provided to us in the course of our legitimate business interests, which include sales and direct marketing; provision of services; responding to enquiries, and employment. The purpose of our processing will always be made clear to you at the time of collection, and where appropriate you will be given the opportunity to specify how personal data is to be gathered, used and destroyed. Website usage information is collected using cookies.
Email: When you send an email to the email address displayed on our website we collect your email address and any other information you provide in that email (such as your name, telephone number and the information contained in any signature block in your email). We use this information to respond to enquiries and messages we receive and keeping records of correspondence.
We use a third party email provider to store emails you send us. Emails you send us will be stored on our third party’s servers in the UK.
Contact form: When you contact us using our contact form, we collect the following information: your name, email address, and the reason for you contacting us and any information you provide in the ‘your message’ field.
We also collect any other information you provide to us when you complete the contact form, including any optional information, such as your phone number and website URL.
If you do not provide the mandatory information required by our contact form, you will not be able to submit the contact form and we will not receive your enquiry.
Messages you send us via our contact form are transmitted to our email servers in the UK and are not stored on the web server.
Post: If you contact us by post, we will collect any information you provide to us in any postal communications you send us. We use this information to respond to enquiries and messages we receive and keeping records of correspondence.
Who is collecting the data?
Wickwar Parish Council, c/o Pat Trull, 82 Sodbury Road, Wickwar, GL12 8NT
How will we use the information about you?
Where you provide personal data to us such data will be used only for the purpose you have requested. We don’t use automated decision-making when we process personal data. We use your information collected from the website to personalise your repeat visits to our website.
We would like to send you information about products and services of ours and other companies in our group which may be of interest to you. If you have consented to receive marketing, you may opt out at a later date. You have a right at any time to stop us from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, please [click here].
Sharing of Personal Data
We will not share your personal data with any other organisation without your permission except where we are under an obligation to do so. We do not sell, rent or lease personal data under any circumstances.
We don’t transfer personal data overseas except where we are required to do so as a result of client activities, for example where we use third-party cloud-based services, or when asked to do so by you. When personal data is transferred, we ensure that appropriate legal and technical safeguards are in place.
How we secure personal data
We are committed to securing personal data. We will take appropriate steps to ensure that personal data is not lost, stolen or modified, and that it is used only for the purposes for which it was collected.
Access to your information and correction
If we hold personal data about you then we will endeavour to keep it accurate. If you wish to obtain copies of personal data we hold on you, to object to processing, to amend an inaccuracy, to restrict how we use personal data about you, or to have data about you deleted from our files then please contact us.
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.
You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. Please note that in some cases, this may restrict the full functionality of our website and some features may not function as a result.
3rd party services that we use on our site that may set cookies include:
- Facebook – for social integration, commenting, Likes, events, and latest posts
- MailChimp – for newsletter sign-ups
- Twitter – for displaying our Twitter feed
- Vidahost – for hosting the website and email services
3rd Party Websites
Complaints about processing
If you have a concern or complaint about our processing of personal data, please contact the Wickwar Parish Clerk, Pat Trull, at 82 Sodbury Road, Wickwar, GL12 8NT, call us on 01454 299120, or email us at firstname.lastname@example.org.
If you are not satisfied with our processing of personal data, how we have responded to your complaint about the processing of personal data, or you believe our processing of personal data is not in accordance with the law, you have the right to complain to the Information Commissioner’s Office (ICO) by calling +44 (0)303 123 1113, or visiting https://ico.org.uk/concerns/
Revisions to this policy
In the event that this notice is changed at any time, the date and nature of the change will be clearly indicated. In the event that the change has a material impact on the handling of your personal data, we will notify you.
Policy first published 23/04/18. Last updated 24/04/18.
How to contact us
By email: email@example.com
By post: Pat Trull, 82 Sodbury Road, Wickwar, GL12 8NT
By telephone: 01454 299120